A lot of businesses are one person's daily routine away from a proper system — someone opens the same six websites every morning and copies what changed into a spreadsheet, and that spreadsheet is the only record anyone has. It works until they are on holiday, or the business outgrows what one person checking by hand can keep up with. We take that routine, run it automatically, and put the result in one live view your team can trust — built on a standard database and web stack you are not locked into.
A lot of businesses are one person's daily routine away from a proper system — someone opens the same six websites every morning and copies what's changed into a spreadsheet, and that spreadsheet is the only record anyone has. It works until that person is on holiday, or a site changes its layout, or the business grows past what one person checking by hand can keep up with. An internal tool takes that routine and runs it automatically, then shows you the result in one place instead of a shared spreadsheet nobody fully trusts.
Public or partner websites → scraped on a schedule with Playwright → structured data written straight into your own dashboard
Live dashboard → shows the current state of your business — bookings, stock, applications, leads — refreshed automatically, not a snapshot from last week
Threshold or change detected → an alert goes out by email, Slack or WhatsApp the moment something needs a person's attention
Several data sources → reconciled into one internal view, so nobody's cross-referencing three systems by hand to answer a simple question
Staff-facing tool → replaces a shared spreadsheet or a rigid off-the-shelf app that almost fits, built instead around how your team actually works
Historical data → kept and queryable, so you can see trends over time rather than just today's snapshot
PlusRooms needed daily coverage of planning applications across England — previously a full working day of one person trawling council websites by hand. We built Planscope: a Playwright scraping pipeline covering 97% of London boroughs, feeding a live dashboard with alerts, refreshed on a 24-hour cycle. Nobody has to check a council website again.
97%
London borough coverage, refreshed every 24 hours
How we count — what this number measures, and what we have not finished checking.
Buy first, if something already does exactly what you need — there's no point paying to rebuild a stock-management tool that's already a solved problem. Custom is worth it once you're bending an off-the-shelf tool to do something it wasn't designed for, or once the 'software' you're actually running is a spreadsheet and someone's memory. We'll tell you honestly which side of that line you're on before quoting anything.
Supabase gives us a proper Postgres database with authentication and real-time updates out of the box, and Next.js builds a fast, straightforward dashboard on top of it — together they get you from spreadsheet to a real internal tool without a six-month build. It's also a stack you're not locked into: a standard database and a standard web app, not a proprietary platform you can't leave.
A dashboard is a custom build, from £3,000, fixed price. A scraping pipeline covering many sources, with alerts and history behind it, is quoted after a scoping call — sized to what the tool has to do rather than billed by the hour. The £1,500 Process Audit puts that number in writing first if you would rather see it before committing. Credited in full against any custom build (£3,000+) if you proceed within 60 days.
We build in monitoring so a scraping pipeline that stops matching a site's layout gets flagged rather than silently going stale. After the 30 days included with every build, the support plan (£150/mo per system) covers exactly that: watching it, and fixing it when a source changes shape. It is optional, monthly rolling, with no minimum term. The support plan begins when the 30 days of support included with every build run out. Nothing is charged before that.
Yes — that's often exactly how these projects start. We take what's in the spreadsheet, clean it up, and build the dashboard or database around it, so you don't lose the history you already have while gaining something that updates itself.
Whoever currently does the manual version of the job — usually one or two people who go from checking things by hand every morning to glancing at a dashboard instead. We build the interface around what they actually need to see, not a generic admin panel.
Pick a slot below and we'll talk through your business — what's worth automating, what isn't, and what it would cost. Prefer email? Use the form.
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